Exclusive Uganda Safaris – Booking Terms and Conditions

General terms and Conditions:
Exclusive Uganda Safaris organizes safaris to Uganda and Rwanda.  For better and Quality services, please read our Terms and Conditions carefully as they set out our respective obligations and form the basis of your contract with us after confirmation of any Safari. In these terms and conditions, “you” means all persons named on the booking (including anyone who is added or substituted at a later date) and “we” and “us” means Exclusive Uganda Safaris Ltd

Accuracy of Information
Our descriptions, information and opinions provided in respect of Uganda’s National parks, Wildlife, accommodation, tour itineraries, gorilla and chimpanzee permits and security focuses are given based on the latest information available in the country. Therefore the information is accurate and we cannot accept any responsibility or liability for any errors or omissions caused by matters beyond our control.

Accommodations (Lodges and Hotels)
Exclusive Uganda Safaris recommends the best Hotels and lodges for budget, mid range and Luxury. Unless a specific accommodation is requested, we always consider our recommended hotels and lodges the best because of the good value services provided and the rates for the services. Room rates or Prices are based on two persons sharing a double or a twin-bedded room and also single supplements are available. We reserve the right to substitute equivalent or superior hotels. We make every effort to arrange shared accommodations for single travelers when requested to do so. If the request cannot be honored, the quoted single supplement will apply.

Cancellations by Us
Occasionally, Exclusive Uganda Safaris has to cancel confirmed bookings. Always we endeavor to avoid canceling, but we must reserve the right to do so in case the cause is beyond our control. We shall not cancel any confirmed holiday less than 60 days before departure unless we are forced to do so as a result of unforeseen circumstances which are beyond our control.  If we cancel your holiday (except where you have failed to make payment or as a result of force majeure) we shall offer you the choice of purchasing an alternative holiday from us of a similar standard to that originally booked if available. If the chosen alternative is less expensive than your original holiday we shall refund the difference but if it is more expensive, we shall ask you to pay the difference. Alternatively you are entitled to a full refund of all monies you have paid to us save that paid for gorilla permits which can only be refunded if the refund has been made available to us. Except where we cancel for reasons other than those mentioned in this clause, we shall have no further liability to you. We regret we cannot pay any expenses, costs or losses incurred as a result of any cancellation.

Exclusive Uganda Safaris will also reserve the right, without prior notice, to terminate the holiday of any person in your party if, in our opinion or in the opinion of any other person in authority, the persons concerned behave in such a way to cause or be likely to cause danger, annoyance or distress to any third party or damage to property. In this situation, the person(s) concerned will be required to leave the accommodation or other service immediately. We shall have no further responsibility towards such person(s). No refunds will be made and we shall not pay any expenses or costs incurred as a result of the termination.

Cancellations by You
Should you or any member of your party be forced to cancel a safari with us, you must advise us in writing in advance. A cancellation is not effective until we receive a copy of your written notice. To cover our estimated loss caused by the cancellation and as we may be unable to resell your holiday, cancellation fees, excluding insurance, will be levied per person as follows: Period before departure Cancellation charge (as percentage of total Tour price paid where applicable)

Cancellation Policy
Cancellations received will be subject to the following forfeit of the total Safari or tour cost:

101 days and above 20%
61-100 days 30% of tour cost
46-60 days 50% of tour cost
16-45 days 80% of tour cost
0-15 days 100% of tour cost

NB. Cancellation fees are based on the date your written notification is received at Eland Tours and travel

Complaints during the safari
All complaints must be reported immediately to our representative and to the supplier of the service(s) in question, who will do their best to resolve any problem. If any of the party members remain dissatisfied, a written report should be submitted to the Safari Manager in Kampala as soon as possible after the incident and not later than 20 days after completion of your holiday. This will enable us to investigate them fully.

Force Majeure
We regret we cannot accept liability or pay compensation where the performance or proper performance of our obligations is prevented or affected by any event which we or the supplier of the service(s) in question could not, even with all due care, foresee or avoid. Such events include war or threat of war, riots, civil strife, border closures, unexpected government acts, terrorist activity, industrial disputes, natural or nuclear disaster, extreme weather conditions, fire, road closures, pilferage, epidemics, quarantines, dangers incident to sea, land and air travel, and other similar acts or incidents beyond our ability to control.

We purchase transportation, hotel accommodations, restaurant services medical evacuation services and other services from various independent suppliers that are not subject to our control. We cannot therefore be liable for any death, personal injury, property damage or other loss that may occur due to any act or omission of any such supplier, or by reason of any other event over which we have no control. We also reserve the right to revise US Dollar prices without notice to reflect marked increases in foreign exchange or tariff rates before receiving the deposit from you. We also reserve the right to withdraw a tour or any part of it, to make such alterations in the itinerary as it deems necessary or desirable, to refuse to accept or retain as a member of any tour any person at any time, and to pass on to tour members any expenditure or losses caused by delays or events beyond our control.
Depending on the itinerary you have selected, optional activities will be available at some of the places you will visit. Some of these activities carry with them the inherent risk of personal injury.

These activities include, but are not necessarily limited to:
* Walking tours
* Canoe, boat and white-water rafting trips
* Gorilla tracking
* Chimpanzee tracking
* Mountaineering
* Balloon tours

You should be aware that your personal safety cannot be guaranteed. Should you elect to participate in such activities while you are on tour, you are, of course, free to do so. However, you must understand that such participation will be at your own risk and that we assume no responsibility for your safety.

Gorilla Permits
Only when payment has been received can permits for gorilla tracking in the relevant National Park be purchased. Getting a gorilla permit is not a guarantee of seeing a gorilla. Local conditions sometimes mean that access to the gorillas is made impossible at short notice. We are unable to accept liability for any circumstance that might lead to gorilla viewing being cancelled, whether it is closure of the National Park or borders; absence of the gorillas; security changes. Refunds are at the discretion of the relevant authority and we cannot accept liability for them. We shall use our maximum endeavors to obtain a refund and if a refund is paid by the relevant authority, we shall pass it on to the client,
Note that the chances of seeing the gorillas stand at 98%.

Insurance
It is advisable that before undertaking a holiday with us that you have, appropriate insurance for the type of holiday being taken. Such insurance should fully cover death, personal injury, medical expenses, repatriation in the event of accident or illness or death, cancellation or curtailment of the holiday by side and loss of, damage to, or theft of the clients’ personal property. Activities with a greater inherent risk, such as mountaineering, animal tracking on foot, white-water rafting should be covered. Evacuation cover is provided by Eland Tours and Travel for clients undertaking a full safari package like yourselves.

Jurisdiction
The principal company is incorporated in the Republic of Uganda and it operates under the laws of Uganda.

Liability
Exclusive Uganda Safaris shall make every reasonable effort to ensure that (a) all component parts of the holiday are supplied as described in the brochure and to a reasonable standard; and (b) our employees, agents, suppliers and sub-contractors exercise due care in carrying out our obligations under the contract. We accept responsibility for what our employees, agents, suppliers and sub-contractors do or do not do (provided they were at the time carrying out work authorized by us). If any part of your holiday is not provided as advertised and to a reasonable standard, we shall pay you appropriate compensation if your enjoyment of the holiday has been affected and you have followed the complaints procedure set out in these terms and conditions. This acceptance of responsibility is subject to the clause relating to “Force Majeure” above and these Terms and Conditions generally. Our maximum liability in respect of complaints (except where death, personal injury or illness results, or where claims relate to loss or damage to possessions or luggage, which are dealt with below) is limited to an amount equal to the cost paid by or on behalf of the person affected for the relevant services. The maximum amount will only be payable where the person affected has derived no benefit from the holiday and none of the services contracted have been provided. Liability for loss or damage to luggage or personal possessions (including money) will be compensated to a maximum of US$30 on the basis that the client is assumed to have taken out adequate insurance cover in respect of such losses at the time of booking.

We will take all due care to prevent your death, injury or illness being caused by the animal or insect life of the destinations. It is your responsibility to take proper medical and practical precautions in this regard and your attention is drawn to the section in the Travel Notes relating to Health. Medical advice should be sought well before travelling. Subject to these Terms and Conditions, we accept responsibility should you or any of your party suffer death, personal injury or illness as a result of any failure to perform or improper performance of the contract by any of our employees, agents, suppliers or sub-contractors (provided they were at the time carrying out work authorized by us) except in the following situations. We will not be liable where any failure to perform or improper performance was due to: (i) the acts or omissions of a third party not connected with the provision of the holiday under the contract and which were unforeseeable or unavoidable; (ii) an event which we or the supplier of the relevant services could not have foreseen or avoided even with all due care. Any claim must be notified to us in accordance with the complaints procedure set out above. Any person to whom any payment is made (and their parent or guardian if that person is a minor) must assign to us and our insurers any rights they may have to pursue any third party in connection with the claim and provide all necessary assistance to us and our insurers that be reasonably required.

Modes of Payment
At the time of booking you must confirm acceptance of these terms and conditions and pay a deposit of 40% of the price of your holiday including fees for gorilla permits. If written acceptance is not received from you, we shall assume acceptance of the Terms and Conditions once you make the deposit. The balance must be paid in full before the start of the safari or in cash upon arrival.

Taking Photographs
Exclusive Uganda Safaris reserve the right to take photographic images of individual participants to be used for commercial promotion of our safaris packages. Those members who prefer that their pictures should not be used are asked to identify themselves to their tour escort at the start of the tour.

Safari Quotations / Prices
Make sure that the quotation given with details of number of clients, dates, accommodation, transportation, permits, park fees and all other services to be provided is clear and accurate before confirming the booking in writing. All references to quotations in writing shall include reference to correspondence by facsimile and electronic mail. The price of your chosen holiday will be confirmed at the time of booking. We reserve the right to correct errors in both advertised and confirmed prices and will do so as soon as we become aware of any such error. However, every care is taken to ensure that we provide right figures.

In case such a situation arises, if you are required to pay more than 10% of the original holiday price, you will be entitled to cancel your holiday with the full refund of all the money paid to us except for fees paid for gorilla permits. Should you decide to cancel under these provisions, you must exercise your right to do so within 14 days of notification to you of the surcharge. We reserve the right to increase or decrease the prices of unsold holidays at any time.

Safari Quote Terms

All Safari Prices INCLUDE:
Airport transfers, Accommodation, All meals as stated; Full time English-speaking driver/guide, Fuel costs, Transportation in a 4×4 safari vehicle, boat trips, Park entrance fees,  gorilla and chimpanzee permits where applicable, Mineral water, ferry crossing and Vehicle entrance fees

All safari prices EXCLUDE:
All items of a personal nature such as entry visas, tips, telephone calls, laundry, gifts, airport taxes and all drinks.